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In Mac Outlook, your emails and other mailbox stuff are stored to an OLM file. Windows Outlook does not read or identifies OLM file format. To export all the data from an OLM file of Mac Outlook to Windows Outlook, you need to convert it into PST format. Do one of the following to recover your Outlook items: To recover a message item, right click it and then click Move > Other Folder > Inbox, and then click OK. To recover a calendar item, right-click it, and then click Move > Other Folder > Calendar, and then click OK.

PST files are created in the Windows version of Microsoft Outlook. To open these files on a Mac, you need to download a commercial application that allows you to view and export PST files into your preferred format. PST Bridge and PST Exporter both provide options to accomplish this task. You can also use EmailChemy to import a PST file into a compatible file that works with Apple Mail, Entourage, Thunderbird and programs that support MBOX, EML and CSV files.

PST Bridge

Install PST Bridge available from the Apple iTunes Store (link in Resources).

Click 'File' and 'Unlock Modules.' Select 'PST Bridge Viewer' or 'PST Bridge Exporter' and click the 'Buy' button. Confirm your purchase by clicking 'Buy' again. Enter your Apple ID credentials, if necessary. The viewer allows you to view PST files, while the exporter allows you to export them to different formats.

Click the 'Open PST' button and select your PST file.

Click the 'Export Wizard' button and select 'E-Mail Messages,' 'Address Book Contacts' or 'Calendar Appointments' from the available options. Click 'Continue.'

Select the option to 'Show Files in Finder' to view your PST files in Finder. Alternatively, open Apple Mail, Outlook or another email application that accepts MBox files and follow your email client's instructions to import the file. Click 'Done.'

EmailChemy

Download and install EmailChemy from the manufacturer's website (link in Resources).

Launch 'EmailChemy.' Click the 'Help' menu and 'Register.' Enter the Name and Key you received when purchasing the product in the appropriate fields. Click 'Register.'

Select the option to convert Outlook for Windows files from the drop-down menu. Click 'Next.'

Click 'Browse' and select your PST file. Click 'Convert.'

Choose the format you want to convert the file to from the 'Format' drop-down menu. Click 'Save.'

Click 'Close' when the conversion completes and open your preferred email program to import the file.

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Warning

• Information in this article applies to Mac OS X Mountain Lion. It may vary slightly or significantly with other versions or products.

About the Author

Avery Martin holds a Bachelor of Music in opera performance and a Bachelor of Arts in East Asian studies. As a professional writer, she has written for Education.com, Samsung and IBM. Martin contributed English translations for a collection of Japanese poems by Misuzu Kaneko. She has worked as an educator in Japan, and she runs a private voice studio out of her home. She writes about education, music and travel.

Photo Credits

• Email Concept image by wayne ruston from Fotolia.com

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Manually archive email messages, contacts, and other items to an Outlook for Mac Data File (.olm) to easily reduce your inbox size. You can save an .olm file to any location on your Mac or on a different machine for safekeeping.

1. On the Tools tab, choose Export.

   Note: Don't see the Export button? Make sure you have the latest version of Outlook. On the Outlook Help menu, click Check for Updates. If all Outlook updates are applied and you still don't see the Export button, look for Export on the Outlook File menu.

2. In the Export to Archive File (.olm) box, check the items you want to export, and choose Continue.

3. In the Save As box, under Favorites, choose the Downloads folder, and click Save.

4. Once your data has been exported, you'll get a notification. Choose Finish.

For information on how to access the data that you've saved in an Outlook for Mac Data File (.olm), see Import email messages, contacts, and other items into Outlook 2016 for Mac.

I want to export to iCloud or to some other type of archive file

The only export option available at this time is the .olm archive file. To request additional export options, visit the Outlook Suggestion Box to leave your feedback. The Outlook team actively monitors this forum.

See also

Note: In Outlook for Windows, older Outlook items are archived automatically on regular intervals, also known as AutoArchive. This is not available in Outlook 2011 for Mac, but you can set up your own data backup -- see Automatically archive or back up Outlook for Mac items.

Export to an Outlook for Mac Data File

When you export to an Outlook for Mac Data File, you can choose to filter information by category or by item type. For example, if you want to transfer networking information from your work computer to your home computer, you could export only items that you've assigned to the Networking category. Similarly, you might want to export all your contacts on your home computer and then import them on your work computer. During the export process, you can choose to keep the exported items in Outlook, or to delete them after they are exported.

1. On the File menu, select Export > Outlook for Mac Data File.

2. Choose to filter by category or item type. To export all items in Outlook, select Items of the following types, and then select all the check boxes.

3. Click the right arrow to continue, and then follow the instructions. The Outlook for Mac Data File uses the .olm extension.

   Notes:

   • If you have a Microsoft Exchange account or directory services account, contacts from the directory are not exported. Similarly, items that are stored in public folders are not exported.

   • An Outlook for Mac Data File does not contain account settings or your Outlook preferences.

Export contacts in a tab-delimited text file

To transfer a set of contacts to another computer or application, you can export contacts as a tab-delimited text file, which can be opened by many other mail, spreadsheet, and database applications.

1. On the File menu, click Export.

2. In the Export Assistant, click Contacts to a list, and then follow the instructions. Tab-delimited files are saved with a .txt extension.

   Notes:

   • If you have a Microsoft Exchange account or directory services account, contacts from the directory are not exported.

   • When you export a contact, all the information in Outlook that is related to that contact — such as mailing addresses, birthday, and notes — is included. However, some mail applications might be unable to display the contents of certain fields such as 'Spouse/Partner' and 'Interests.'

   • Encryption certificates aren't exported.

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Export individual items

How To Backup Outlook For Mac 16

You can also export single items as individual files, either to have as a backup or to use in other applications.

1. In the item list, select the item that you want to export.

   To select multiple items, hold down as you choose each one.

2. Drag the selection to the desktop or a folder in the Finder.

   Notes:

   • Email messages are exported as .eml files.

   • Contacts are exported as vCard (.vcf) files.

   • Calendar events and tasks are exported as .ics files.

   • Notes are exported as .html files.

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For information on how to access the data that you've saved in an Outlook for Mac Data File (.olm), see Import a .pst file into Outlook for Mac from Outlook for Windows.

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See also